Administration and Settings

You open the settings with the Settings icon () in the sidebar. Which tabs you see depends on your role and permissions. People, permissions, groups and AI assistants are set up in the Team panel — described below.

Account

• My profile — photo, email, password change, interface language and system notifications on this device. The My permissions row takes you to your card in Team.
• Organization profile — country and currency, business sector and specialization. An administrator changes them; assistants take them into account, e.g. when suggesting project phases and estimating task durations.
• Plan and credits — an overview of the plan and remaining AI credits for people who do not manage the subscription.
• AI models — shown only to a person with the Managing AI models permission who has no Subscription tab.

Subscription

This tab is visible to the person who manages the subscription (owner or administrator):

• Plan — plan status, next payment, invoices, changing and cancelling.
• Team seats — who can edit (a paid seat) and who has a free view of their own tasks.
• AI credits — one pool for the whole team, buying a pack and what the credits were spent on. When the company has Media Kreator, this is also where the Credit split is — a slider for how much of the pool media may use.
• AI models — answer quality vs. credit use, for the whole company. Changed by an administrator or a person with the Managing AI models permission.
• Add-ons — Media Kreator (see Media AI) and extra file storage.

Project settings, working hours and privacy

• Project settings (administrator) — custom project fields and custom options for industry fields (e.g. building type, stage), visible on every project.
• Company working hours (administrator) — working hours and days of the whole company. HUBAL uses them to compute team workload and deadlines.
• Privacy → Consents — messages about what's new in HUBAL and alert learning (the company's consent and yours). An administrator also sets improving HUBAL algorithms and diagnostics here: AI chat logs for technical support, HUBAL's emergency access to the encryption key (off by default) and the key access register.
• Privacy → Your data — downloading data (a ZIP archive with files, an Excel sheet with your data — and for an administrator with company data — and a full JSON dump) and a request to delete your account. It is worth keeping a local copy regularly.

Integrations

• Your connections (everyone): Mail, Google Calendar (what HUBAL sends to your calendar; Disconnect stops sending, entries in Google stay) and External AI assistants (Claude, ChatGPT, Cursor via MCP — on the Start and PRO plans, see Connect your own AI assistant).
• Company (administrator): KSeF, Bank statements (importing a statement for settlements) and Access keys for tools that cannot sign in (PRO plan).

Team: people, permissions and groups

The Team panel ( in the sidebar):

• People — people and invitations. A person's card has the tabs Profile, Permissions and Skills. An administrator picks the person's preset in the Permissions tab, and with the Permission presets button above the list defines rights templates for roles (e.g. Financial Manager, Technician, Office Worker): switching access to modules and packages, e.g. Media Kreator, on and off. Everyone sees their own permissions on their own card (read-only). The Can use AI for mail item (Emails group) decides whether a person can have AI for their mail at all; how much of their mail AI sees is their own choice — see Mail and AI.
• Groups (administrator) — work groups that follow the company's structure (e.g. branches or teams: Architects, Marketing) and confidential areas.
• Leaves, Work time and Workload — leave requests, attendance and the team overload analysis.

AI team

Assistants are set up in Team → AI team:

• HUBAL assistant — the assistant in the chat panel. The company-wide model is set by an administrator or a person with the Managing AI models permission in Settings → Subscription → AI models (without subscription access: Settings → Account → AI models).
• Alerts assistant — sends alerts and reminders. In Alert sensitivity an administrator picks a mode (Quiet, Balanced, Proactive) and fine-tunes the details: email sensitivity, task suggestions, warnings about deadlines, commitments and a negative balance, ignored senders and background checks. In the Muted tab everyone can restore alerts they muted. Company working hours are set in Settings → Company working hours.
• AI assistants — assistants with their own name and role; how many you can have depends on the plan. Details in AI assistants.
• Skill library — instructions for specific topics (e.g. how to answer customer inquiries or how to check regulations). Add a skill from the HUBAL library or write your own. In “Who uses it” you choose whether it works for all assistants or only selected ones; the “Skills: N” pill on an assistant's card shows how many skills it applies.

If an assistant remembered or mixed something up, tell it in the conversation — it will fix it itself.